Organisation is our specialty at Spero Solutions. We love it. But it doesn’t come easily to many business owners, which is why we’re sharing our top business organisation tips.
After experiencing admin clutter or scheduling chaos for too long, you’re asking ‘how do I organise my business?’
Great news – we have some simple and actionable tips to get you started. To help you get in control of your business and stop feeling overwhelmed.
Why you need to organise your business first
It may sound obvious, but without an organised business there’s no chance for scaling. Organising your business needs to be your priority before growing – or else you could well end up in a mess!
An organised business will help you to deliver a better service to customers and build that all-important brand reputation. Current and future employees and partners will get a better experience with you, too.
Plus, you’ll finally feel in control of your business – rather than it controlling you!
Let’s look at how you can use both online and physical tidying methods in these top 7 business organisation tips.
- Define your business goals
- Implement systems and processes
- Automate tasks
- Create effective to-do lists
- Email inbox management
- Diary and scheduling management
- Declutter files
Defining your business goals
Before you start organising your business, you need to be clear about your business goals. What are you looking to achieve? Do you have a timeline for these goals?
Define what your goals are and the steps you need to make to get there. That’s your first task, if you haven’t already done this.
Knowing these things is vital to your business success, particularly if you’re planning to grow your team or scale your offering.
Implement systems and process
Within your business, there will be lots of repeatable tasks. Any task that’s repeatable is classed as a system or process. Think about your everyday tasks and whether these can be made simpler and more effective.
This includes physical filing systems, accounting, lead generation, customer service, shipping, and marketing.
For example, do you have a good customer relationship management (CRM) system? How do you keep track of your prospects, and past/existing customers?
If your tasks are not yet organised or streamlined, we recommend you looking at how to implement business systems and processes to be more profitable.
Automating tasks
Automation comes alongside setting up your systems and processes. Once you’ve outlined what these are, you can start looking at ways to automate your tasks.
Automating tasks is probably the business organisation tip that will save you the most overall time once set up. It’s worth investing in software and spending time to get these up and running.
Read our guide to get more time by using browser extensions for automating repetitive business tasks. Many of these are free or affordable and save you lots of time.
Effective to-do lists
Are you sure about the tasks you need to be focusing on? Do you break those to-do lists into achievable and actionable steps?
Having effective to-do lists can help you to be more productive. Make sure you’re focusing on the right tasks. In turn, you can grow your business.
Email inbox management
Is your inbox a mess? Do you have lots of unread emails and no way to sort through them?
Having a hectic inbox can add to the everyday stress of a busy business owner. It might be time for a declutter.
Things like unsubscribing to unwanted emails, setting up folders, and adding email tags can help are great business organisation tips.
Make sure you can find what you’re looking for and don’t get dragged down by your inbox with our five easy inbox management tips to avoid email overwhelm.
Diary management
Setting up a default diary system can help you to plan your time much more effectively. If you can use your time wisely, you’re on the way to having a much more organised business.
One of our easiest to implement business organisation tips is to start categorising your diary into client work, business development, and personal wellbeing. By scheduling repeat time in for these things, you will never overload your schedule.
Start by listing your regular tasks – include how long they take and how often they occur. Now you can begin getting organised with a default diary system.
Declutter file storage in your office and online
When was the last time you decluttered your physical or online file storage? Do you know where you keep your important documents, and could someone else on the team find them too?
If you’re planning to grow your business and take on more staff members, you need to have clear and clutter-free filing systems.
Another thing to consider is whether you need to transfer physical documents over to an online storage system.
Act on these business organisation tips by outsourcing to a virtual assistant
There are lots of business organisation tips that will help you to grow your business. If it feels like too big of a task to take on alone, a virtual assistant will be your best friend.
Hiring a virtual assistant for your business can be beneficial in many ways. You get the expertise and knowledge of an experienced professional, without the commitment of an employee. It also takes the pressure away from you doing everything – including the admin you dread.
As a result, you get more time to work on what you’re best at. Not to mention the improved work/life balance hiring a virtual assistant can bring.
At Spero Solutions, we specialise in working with busy and ambitious business owners to get organised. It will help you to focus on growing your business the right way.
Hiring a virtual assistant to implement these business organisation tips is an affordable and sustainable way to grow your business. Only pay for the hours you need when you need the support. Get in touch to work with an experienced virtual assistant!